About this Policy
This policy explains when and why we at the Nauticat Association collect personal information about our members, how we use it and how we keep it secure and your rights in relation to its’ use.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are the Nauticat Association. We can be contacted at 49 Sea View Road, Hayling Island, PO11 9PD, or on email to firstname.lastname@example.org.
What information we collect and why
|Type of information||Purposes||Legal basis of processing|
|Member’s name, Partner’s name, address, telephone numbers, e-mailaddress(es).||Managing the Member’s membership of the Club.||Performing the Club’s contract with the Member such as mailing of Cat-A-Log and arranging Association Socials.|
|The Member’s name, boat name and other information about the boat (year built, MMSI, type and Hull number)||Putting members in contact with each other.||In production of a limited set of contact details for sharing on the website, such that members may find similar boats in home or cruise locations.|
|Photos and videos of
Members and their
boats and in Cat-A-Log
|Putting on the Club’s Website, Cat-A-log and social
Member’s consent on their Membership electronic application form and the member may withdraw their consent at any time by contacting us by email or letter.
|Radio call signs||For use when on Rallies or when members are cruising||For the purposes of our legitimate interests in ensuring that boats on a rally can maintain contact with
|The Member’s name and e-mail address||Creating and managing the Club’s online Membership Directory.||Consent. We will seek the Member’s consent on their membership application form and each membership renewal form. The Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership
How we protect your personal data
We will not transfer your personal data outside the EU without your permission.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse or unauthorised alteration.
Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
For any payments which we take from you online we will use a recognised online secure payment system which is currently only by PayPal.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious loss.
Who else has access to the information you provide us?
We will never sell your personal We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (eg to book hotel rooms). We do this for the purpose of our legitimate interests in operating the Association and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub- processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
We securely destroy all financial information once we have used it and no longer need it.
We have had cases where third parties have contacted us, for instance where a boat has come adrift, where we are able to alert members or ex members.
You have rights under GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain
Please email email@example.com if there are any areas that you would like updated or deleted.
You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner’s Office Wycliffe House
Water Lane Wilmslow Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to firstname.lastname@example.org.